I'm sure coaches' meet fees vary by area, gym, booster club, etc., but here's what we pay for each coach who attends a meet (we often take more than one coach to a meet when there are multiple levels competing at the same time or split sessions for one level):
1. transportation to the meet - normal mileage if he/she drives, or airfare, and car rental if its a fly away meet.
2. Per diem for food - varies by location but usually $30 - $40 per day
3. Hotel room
4. Session fees - $50 - $100 per session per coach depending on the meet
5. Incidental expenses
We try to have coaches share a room or car ride wherever possible. We have found that if we are fair with our coaches regarding their expenses, they will be reasonable in what they turn in. It has worked out well for all concerned.
Our Booster club does the same with one exception, we pay outright for half of the expenses. A survery was taken last year asking all parents how much they want to try to fundraise as opposed to paying outright. The results came back that most would be comfortable trying to fundraise about 50% of the expenses. So the yearly expenses were estimated, split in half and the Booster club pays half and the parents pay the other half.
Our fundraising efforts haven't been the greatest. We still don't have our tax exempt status, so that limits us on taking part of some of the great fundraisers - scrip!!
Anyway, parents decided that they didn't want to keep going door to door to sell things (competing w/the schools, scouts, other sports teams, etc), and then that left US buying junk we don't want to gain a dollar or two to our booster club accounts. But anyway, I see I'm going off track here!!
Yes, GymDad2's breakdown is accurate, and our booster club pays 1/2; parents the other 1/2!!