- Jan 24, 2013
This has the potential to backfire with the gym saying no and essentially showing the kid the door. It’s cruel but it’s happens quite a bit. And I think the OP want to avoid this scenario.Treat this like a business transaction. Use facts, no emotion. "Hi there, I am writing to let you know that effective XXX date, DD will be leaving the gym. We truly appreciate all of the time that you have devoted to her training. She will compete at XXX meet and YYY meet because those are indeed paid for in full and it is important to see the commitments through. Then, effective XXX date, we would like to terminate her tuition / training costs (however you refer to it). Please let me know if I need to sign anything or if this email will suffice as notice. Again, thank you for all of your hard work - it is appreciated."
There is 0 reason to elaborate, get into the weeds or give feedback. State the facts and move on. If they ask, you can just say "We feel that it is in DD best interest to train elsewhere at this point." Less is more here.
OP - are you making a change from one competitive organization to another (for example do both gyms compete under USAG). I might take a different approach depending on your answer.